Over decades, Microsoft Word has transformed the way we create documents and Copilot Pro is here to elevate that experience further. This AI-powered assistant comes with an array of powerful features that streamline tasks, enhance creativity, and boost productivity. Let’s dive into 10 incredible things you can do with Copilot Pro in Microsoft Word.
How to Get Copilot Pro?
- First, ensure you have an active Microsoft 365 subscription to use Copilot Pro on desktop apps (both on Windows and Mac versions).
- Next, check for availability in your region, as some countries like China blocks Copilot access (you can still use VPN). Visit Microsoft’s official FAQ page for country and language availability.
- Purchase Copilot Pro subscription from Word app, Copilot app, Microsoft 365 Copilot app, or online using your Microsoft account. It costs $20 per month (you may get 1-month free trial).
If you’re purchasing outside Word app, make sure to login to Word with the same Microsoft account used for purchase. You can access Copilot Pro by clicking on the icon on the ribbon under “Home” tab. This will open a sidebar allowing you to message and chat. Alternatively, use the keyboard shortcut or click the Copilot icon on the content area (appears left side of each line) to open the prompt.
- Use “Alt + I” keys on Word Windows version.
- Press “Control + L” keys on Word for Mac.
1. Generate Text Automatically
Copilot Pro can draft text for you based on your instructions. Whether you need an introduction for a report, a blog post, or even a letter, Copilot Pro can analyze the prompt and generate coherent and contextually appropriate content. For example, you can type “Write a professional email about a product launch,” and Copilot Pro will craft a complete email with greetings, body, and closing remarks.
2. Summarize Documents
Gone are the days of manually reading through lengthy documents to extract key points. Copilot Pro can summarize large chunks of text, condensing them into concise overviews without losing important information. This feature aids in quickly understanding contracts, research papers, or reports.
3. Suggest Edits and Improve Writing
Your writing can achieve new levels of polish with Copilot Pro’s intelligent editing capabilities. It suggests grammar corrections, restructuring sentences for better clarity, and enhancing the overall flow of your document. For example, if you write a paragraph with repetitive words, Copilot Pro will recommend synonyms and rephrase sentences to optimize readability.
Note: Editor is a better option for checking grammar and spelling which also allows to check similarity with other content online (plagiarism).
4. Create Tables and Charts
Copilot Pro can assist in building tables and inserting charts directly into your Word document. You simply need to describe the type of table or chart you need – for instance, “Create a table with three columns for Products, Prices, and Quantities” – and Copilot Pro generates it for you. This is particularly helpful for reports or presentations.
If you already have a content written in text format, simply click on the Copilot icon on the left side of the text and select “Visualize as a table” to convert the content to table format.
5. Format Documents Consistently
Formatting large documents can be a tedious task, but Copilot Pro takes care of it with precision. From applying consistent headings to ensuring proper spacing and alignment, this feature guarantees a professional appearance. For example, if you need all your subheadings to be styled with a specific font and size, Copilot Pro can apply these preferences uniformly.
6. Translate Text Instantly
Need to present a document in multiple languages? Copilot Pro can translate text into various languages with remarkable accuracy. This feature is invaluable for international collaboration and ensures your message is conveyed effectively across language barriers. You can either translate a paragraph or the entire document like a professional.
7. Create Personalized Templates
Whether it’s for resumes, business proposals, or newsletters, Copilot Pro can design customized templates tailored to your needs. You can describe the structure you’re looking for, and the assistant generates a reusable template that saves you time in future projects.
8. Research and Cite Sources
Conducting research can be daunting, but Copilot Pro simplifies the process by assisting in finding reliable sources and inserting citations directly into your document. This feature is particularly useful for academic and research writing, where proper referencing is important.
9. Brainstorm Ideas
Stuck on how to start your document or what direction to take? – Writer’s block can be effectively tackled with the help of Copilot. Use Copilot Pro as your brainstorming partner. You can ask it to give you a list of ideas for a marketing campaign, themes for an essay, or even character names for a story. The tool sparks creativity and provides a foundation to build upon.
10. Automate Repeated Tasks
For tasks you frequently repeat – such as inserting standard text blocks, creating outlines, or applying specific styles – Copilot Pro allows automation using commands. For example, you can save a custom instruction like, “Insert company tagline at the end of every page” and Copilot Pro will automatically do it each time you request.
Conclusion
Good thing is that Copilot analyzes the context of your document and performs the necessary actions, often providing multiple drafts, previews or asking for confirmation before making changes. You can accept the proposed content, regenerate again, or simply reject it. Once started using, Copilot Pro will redefine how you interact with Microsoft Word to automate tasks and enhance creativity.
