Reading a lengthy text document can make anyone bored in minutes. However, there are few simple ways to make your documents more attractive and appealing to the reader. One such option is to add colorful text boxes in-between paragraphs. This is a useful way to show important action points on full text based documents. In this article, let us explore how to create text box in Word document.
Related: How to quickly add dividers in Word?
How to Create Text Box in Word Documents?
We will discuss the following options based on Word 2016 or later version.
- Create text box from existing text
- Creating empty text box
- Changing text box size and position
- Changing text direction
- Deleting borders
Creating Text Box from Existing Text
You can convert any of the existing text paragraph and list to a text box in Word. Let’s see how to do that.
- First open your document and select the paragraph you want to convert to a text box.
- Switch to the “Insert” tab from the ribbon menu.
- Open the “Text Box” menu.
- Word offers a selection of predefined text boxes, for example for creating sidebars with quotes.
- However, for converting the existing text, select the entry “Draw Text Box” in the lower pane.
This will instantly add a bordered text box around the selected text. Word treats text boxes as a drawing and you can design the box as per your need using the “Drawing Tools” menu. You can move the text boxes anywhere in the document, depending on the layout. This can be useful for the design of flyers and brochure.
Creating Empty Text Box
Of course, you do not necessarily need existing text to create a new text box. Alternatively, you can also create empty text boxes and enter the text into them later.
- Place the cursor where you want to insert a text box.
- Reopen the “Insert” menu and select “Text Box” option.
- Click the “Draw Text Box” menu item. You will see the cursor now changed to cross hair shape.
- Draw out the text box while holding down the left mouse button.
- Then enter the text into the text box.
- You can look at the various options in the context menu of your text box for designing your text box.
Changing Text Box Size and Position
When you have created a text box out, you have various options for editing. You can design it, change the size and place it anywhere in your document.
- You can change the size of the box using the handles on the edges of it. Word will automatically adjust the text content inside the box.
- It is also possible to freely move the box using the mouse. You can hover over the mouse to change the cursor into a star shape, allowing you to drag the box.
- Formatting is also possible as usual, for example, right-click on the selected text to use the Mini toolbar and format the text in bold or change the alignment.
- You can click on the “Layout Options” button on the side of the text box to wrap text box with the content on your document.
Changing Text Direction
Within a text box, you can also influence the text direction. Besides the default horizontal alignment the text can also run vertically.
- What about if you want to rotate the text inside text box? This is also very easy. Open the “Text Direction”.
- Double click on the text box to open “Drawing Tools” menu. Click on the “Text Direction” menu and select the entry, “Rotate all text 270°”.
- The text is now set vertically in the text box and you can adjust the format and position of the box.
- You can move the text box between paragraphs or columns by dragging the box while keeping the left mouse button pressed.
Deleting Borders and Content
By default, text boxes are displayed with borders, but you do not have to keep them. You can easily remove the borders.
- Click on the text box to open the “Drawing Tools” and select “Shape Outline” button under “Format” menu.
- Now, select the entry “No Outline” to remove the borders from the box.
- You can also apply different colors, weight and styles to the border if you want.
- In order to delete a text box content, simply click inside the box and edit or delete the content. Alternatively, select the text box by clicking on the border and press delete to completely delete the box.
- In this respect, text boxes behave in the same way as other drawing objects.
Using Text Box Templates
The best and easy way to use text box in Word is to select one of the predefined text box template. You can select from one of the good-looking templates from the “Text Box” menu dropdown.
For example, you can use text box in a sidebar format or choose one of the colorful formats. You can adjust the layout positions to align the content beside the box.
You can also customize the text box and create a custom template as a Quick Parts.
- First, select the box you want to use as templates.
- Go to “Insert > Text Box” and choose “Save Selection to Text Box Gallery” option.
- Fill up the details to create a new building block.
- You can view the saved template under “Text Box” menu dropdown from next time onwards.
Other Formatting Options
The “Formatting Tools” menu offers various additional options for customizing your text box content. You can double click on any text box to view the menus applicable for drawing object. Below are some of the activities you can do with the formatting tools:
- Apply shape styles like fill, effects and borders.
- Create WordArt inside text box.
- Change text direction.
- Position and wrap the content around the text box.