Keyboard Shortcuts for Microsoft OneNote

Microsoft OneNote is a one stop solution for keeping all your notes on the PC. It helps to create sections, pages and integrate easily with other Office applications like Outlook. If you frequently use OneNote, knowing these useful keyboard shortcuts will increase your productivity.

Activating Keyboard Shortcuts

All Microsoft Office applications has in-built keyboard shortcuts for most of the menu items. However, this is not visible by default as the space on the ribbon is limited. You can activate the keyboard shortcuts by pressing one of the Alt keys on your keyboard. It will show further keys for using the functions like below.

Toggle Keyboard Shortcut in OneNote
Toggle Keyboard Shortcut in OneNote

This is very useful to quickly apply styles like Alt + H + 4 for strikethrough and Alt + D + N for inserting space.

Shortcuts for Working with OneNote window

  • Ctrl + M – Open a new OneNote window
  • Ctrl + Shift + M – Open a small OneNote window to create a side note
  • Ctrl + ALT + D – Dock the OneNote window
  • F11 – Switch full-page view on/off

Shortcuts for Working with Notebooks and Sections

  • Ctrl + N – Add a new page at the end of the selected section
  • Ctrl + T – Create a new section
  • Ctrl + O – Open a notebook
  • Ctrl + ALT + Shift + O – Open a section
  • Ctrl + Tab – Go to the next section
  • Ctrl + Shift + Tab – Go to the previous section
  • Ctrl + Page Up – Go to previous page in the section
  • Ctrl + Page Down – Go to next page in the section
  • ALT + Home – Go to the first page in the section
  • ALT + End – Go to the last page in the section
  • Alt + Page Up – Go to the first in the currently visible set of page tabs
  • Alt + Page Down – Go to the last page in the currently visible set of page tabs
  • Ctrl + 1 – Add to-do checkbox tag
  • Ctrl + 2 – Add important tag
  • Ctrl + 3 – Add question tag
  • Ctrl + 4 – Add highlight tag for remembering later
  • Ctrl + 5 – Highlight the selected content as definition tag
  • Ctrl + 6 – Add highlight tag
  • Ctrl + 7 – Add contact tag
  • Ctrl + 8 – Add address tag
  • Ctrl + 9 – Add phone number tag
Apply Tags in OneNote
Apply Tags in OneNote

Note: Tags shortcuts the default in OneNote. However, these shortcuts may vary if you have customized the tags and changed the sequence.

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Shortcuts for Sharing Notes

  • Ctrl + Shift + E – Send the selected pages as an e-mail
  • Ctrl + Shift + K – Open the selected Outlook task
  • Ctrl + Shift + 9 – Mark the selected Outlook task as completed
  • Ctrl + Shift + 0 – Delete the selected Outlook task
  • Ctrl + ALT + L – Lock all password protected sections

Microsoft OneNote Keyboard Shortcuts for Mac

If you are using Microsoft OneNote Office 365 version in Mac, here are the useful shortcuts.

Shortcut KeysPurpose
Command + Control + –Strikethrough
Command + Control + HHighlight
Option + Command + =Subscript
Option + Shift + Command + =Superscript
Command + 1Add to-do tag
Command + 2Add important tag
Command + 3Add question tag
Command + 4Add remember for later tag
Command + 5Add definition tag
Command + .Bullets
Command + /Numbering
Command + ]Increase indent
Command + [Decrease indent
Command + LAlign left
Command + RAlign right
Shift + Command + LSpelling check
Control + MNew window
Command + NNew page
Command + TNew section
Option + Command + RToggle ribbon

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