Microsoft PowerPoint allows you to save the presentation slides in .pptx format to any image format. You can simply save as the file and convert a single slide or all sides in the PowerPoint to PNG, JPEG, BMP or TIFF images. Unfortunately, Microsoft Word app does not support converting your .docx document to image format. In this article, we will explain few methods to convert Word document to an image.
Why to Convert Word to Image?
Nowadays, it is unavoidable to have online meetings and conferences. You might have prepared a one-pager Word document in your PC and quickly want to share it with others in a messaging app. Perhaps, your kid prepared an assignment in Word in an online class and want to share it with teacher through WhatsApp from mobile. Sharing Word document in messaging apps will distort its format and the receiver may not have Microsoft Word to open it. Though taking a picture from phone is an easy option, it will also reduce the image quality and make the text unreadable.
Sometimes, you may also want to insert a portion of your Word document in Outlook, Excel or PowerPoint quickly without embedding the entire document. Perhaps, you want to send an Outlook email attaching the image of your Word document. In all these cases, the best option is to convert your Word document to an image or capture the screen of your Word document and then share it with others. It is easy and convenient for the receiver to see the image on smartphones instead of reading documents though it may have a single page.
1. Use Microsoft Publisher App to Convert Word to Image
This method is for those having Microsoft 365 subscription and wanted to create images frequently from Word documents. You should find both Microsoft Word and Publisher apps in your PC when you have installed apps from Microsoft 365 subscription.
- First, save your Word document in any folder like Desktop or Documents.
- Search and open Publisher app using Windows Search box form the taskbar.
- When the app opens, go to “Open” from the sidebar and click on “Browse” option. If you have already opened the app with a blank page, then go to “File > Open” menu and select “Browse”.
- Locate the saved Word document and open it. Publisher app will convert the document and you will see a progress of the conversion in a pop-up.
- After conversion, you will see the document like below in Publisher app.
- Go to “File > Save as” and select the location to save the converted image.
- Click “Save as type” dropdown and select the image format from the list of file types. You can save the Publisher page into PNG, JPEG, GIF, BMP or TIFF image.
- Click “Save” button to convert Publisher document to an image.
- After selecting an image format, you will see the resolution showing as “Standard printing (150 dpi)”. Click on “Change” button and select high quality (300 dpi) or web (96 dpi) option in case if you want to change the image resolution.
- Open File Explorer and navigate to the location where you have saved the image. Click on the “Share” icon and send the file to nearby devices or to any supported app.
Remember, Publisher app will convert only the selected page into an image. You cannot convert multiple pages to multiple images like PowerPoint slides. In addition, this app is only available for Windows and no macOS version is available.
2. Take a Screenshot of Word Document
The next option is to take a screenshot of your Word document using Snipping Tool.
- When you are in the Word document, click “Windows + Shift + S” keys.
- This will open the Snipping Tool and select the “Rectangular mode” or “Window mode” option.
- Capture your Word document image and the Snipping Tool will show the captured image in the floating window.
- Click on the floating window to open Snipping Tool app.
- You can copy the image by clicking the icon or pressing “Control + C” keys and then paste wherever you want.
- Alternatively, click the three horizontal (See more) icon and select “Share” option to send the image to nearby devices or to other apps like Microsoft Teams.
Remember, all screenshots will be automatically saved to “C:\Users\<Username>\Pictures\Screenshots” folder in your computer. You can use them at point later or delete if you do not need the images.
3. Capture Screen from Other Microsoft 365 Apps
You can also easily insert your Word document as an image in other Microsoft 365 apps like PowerPoint, Excel, Outlook, OneNote or Outlook. For this, you do not need to use Snipping Tool or save the image. You can use the in-built screenshot or screen clipping option in these apps for capturing Word document as an image and insert instantly.
- On PowerPoint – go to “Insert > Screenshot” menu and select the Word app from the “Available Windows”. This will insert the complete app screen in your slide. However, if you want to capture a portion of the Word document, then select “Screen Clipping” option and take the screenshot of your Word document. This will insert the image in your slide which you can share instantly with others.
- On OneNote – use “Insert > Screen Clipping” menu to insert the portion of your Word document as an image in the note.
- On Excel – go to “Insert > Illustrations > Screenshot” and then select the Word app window or use “Screen Clipping” option.
- Send Email with Outlook – for sending Word document image in your Outlook email, go to “Insert” menu when you are composing/replying/forwarding an email. Click “More commands” icon which is showing as three horizontal dots at the end of tool bar. Now, select “Screenshot” and choose the Word app windows or use “Screen Clipping” option to capture the portion.
If you have Microsoft 365 subscription ,then we recommend using Publisher app to convert your Word document to an image in PNG/JPG/BMP/TIFF format. for using screenshots option, you may find it difficult to capture more area with the ribbon occupying the top space in Word app. You can use “Control + F1” shortcut keys to hide the ribbon so that you can cover more area when taking screenshot. Otherwise, use the Focus mode or zoom out options from the bottom right corner of the status bar to adjust the visible area of the document before taking screenshot.