Sending email is part of life for many of us. People use signature in the emails for different purposes. Most of us simply mention the name so that the receiver knows who sent the email. However signature is a powerful tool for marketers to showcase the website, social profiles and few catchy words. Whatsoever is your purpose, it is challenging to add signature in each email manually.
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1. Default Signature in iPhone
You can add as many as email accounts in your iPhone Mail app. Your iPhone will add “Sent from my iPhone” as a default signature whenever you create, reply or forward an email.
This will show the receiver that you are sending or responding email from handheld iPhone. This is a good practice to indicate that there could be spelling and grammar mistakes as it is not convenient to type lengthy emails on phone keyboard.
However it is not the situation anymore. Your iPhone will automatically check for spellings and auto correct in most cases. You can also use the suggestions to quickly pickup the correct word instead of typing it fully. It is good to remove the default “Sent from my iPhone” signature and add your custom signature to send formal emails to clients or colleagues.
2. Change Default Signature
Follow the steps outlined below to change the default signature and add your custom signature on your iPhone.
- Tap the “Settings” icon on the home screen to go to settings page on your phone.
- On the settings page, scroll down to view the list of Apple apps you have on your phone. Find “Mail” app and tap on it. This option is available just below the “Passwords & Accounts” option.
- Alternatively, you can swipe the screen down to view the search box on top. Type “mail” to filter the results and tap on “Mail” with envelope icon.
- Again scroll down to the bottom of the page and tap on “Signature” option.
- Delete “Sent from my iPhone” and input a new signature.
- When you have multiple email accounts on your Mail app then you can either setup the signature for all the accounts or choose different signature for different email account.
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3. Setup Common Signature for All Email Accounts
In this case tap on “All Accounts” option to enable it. You should see a tick mark at the right end when you tap on it. iPhone now will show only one text box for entering your signature.
Delete the default signature and add your custom signature that will be used for all your email accounts.
4. Setup Different Signature for Different Email Accounts
You may have separate personal and official email accounts and wanted to use separate signatures for these two emails. In this case first ensure to add all your email accounts to the Mail app.
Tap on “Per Account” option and enable it. Now you will see all the added accounts and the corresponding signature text boxes.
Type your signature in each text box under the email account name.
5. Checking the Signature
It is a good practice to check how your signature looks like on the emails. Tap on the “Mail” app and open the email account. Tap on “Compose” button on lower right corner. You will see the updated signature is automatically added in your email.
Similarly, the updated signature will be added on emails when you reply and forward.
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6. For Older iOS
For older iOS devices, the mail settings are merged with Contact and Calendar. In other words, you have to tap Mail, Contact, Calendar on the Settings page to access the Signature.
Now that you understand the setup process on iPhone, let’s consider the Mac.
7. Limitations of Email Signatures in iPhone Mail App
If you have played around setting up signature on your Mac Mail app then you will feel that iPhone Mail app does not offer many functions.
- You can’t add multiple signatures for single email account.
- No possibility to choose or edit signatures when composing emails.
- You can’t add HTML content in signature with social icons. This is also a problem with Mac.
8. Using Third Party Apps
If you really want to add beautiful email signature then probably you need to install third party app from App Store. Launch your App Store and search for “email signature” apps. There are many premium apps and few limited free apps.
Look for Email Signature Lite app and install it on your phone. This will allow you to create one signature for free. The premium version will cost around $5 and will allow you to use 6 signatures.
You can add profile picture, add custom fonts, style and colors for text. The app allows to compose new emails directly within the app and use the custom signature. If you are replying or forwarding a email in Apple’s Mail app then you need to copy and insert the signature from this app.
You can also use HTML Email Signature app to use HTML signature directly in the Mail app instead of the default signature.