Outlook is the most popular email client app which you can use for professional and personal purposes. The app comes as part of Microsoft 365 subscription along with Word, Excel, PowerPoint, etc. You can add multiple email accounts in Outlook app and manage all the email in single place. The app supports all the email services like Gmail, Microsoft, Yahoo! including emails hosted on your custom domains. In this article, we will explain how to add your email account in Outlook app using Microsoft email.
Add Email Account in Outlook
First launch Outlook app in your Windows PC by using Windows Search or from the Windows Start menu app list.
Go to “File” menu and check under “Info” section. Here you can view all email accounts added in your Outlook app. Click on “Add Account” button to add a new email account.
On the next screen, enter you email address and click on “Connect” button. For most services like Microsoft and Gmail, you need not to enter the server details manually. However, if you are adding an email account hosted on a custom domain, then click on “Advanced options” and select “Let me setup my account manually” checkbox.
Microsoft, Gmail and Custom Email Accounts
If you are adding the same Microsoft account which you are using on the computer for logging in, probably you need not to enter the password. Otherwise, you will be prompted to enter the account password for adding in the app. Outlook app will show you an information that the saving location of new emails and calendars will be changed when you add the account to the app on your computer. Simply click on “OK” to proceed further.
You will see the mailbox settings copied from the server to your local computer.
After copying all data, you can find the email account is added successfully in the app. You will also see a notification in Windows saying that Outlook is setting up a local copy of your mailbox and the action will take longer time to download all your emails to local computer.
For Gmail and other service providers, simply enter the email address and login to your account by providing the account password. You will be prompted to provide necessary authorization for accessing the emails from Outlook app. In case of custom emails, make sure to select “Let me setup my account manually” and select POP and IMAP option. Provide the port and password details to connect emails from the server and start working with Outlook app.
Settings Up Outlook on Mobile
After adding your account, you can continue to add multiple accounts following the same process. If you want to use the app on your smartphone also, then click on the “Setup Outlook Mobile on my phone too” and click “Done” button. This will open a webpage on the browser showing a QR code. You can scan the QR code using your phone to download and install the app from app stores. Alternatively, you can enter the phone number and click on “Send Link” button to get the link as SMS. When you receive the link in SMS, click on it and install Outlook app on your phone.
Adding Archive File Data
If you are already having an Outlook archive file, go to “File > Info” menu and click on “Tools” button. Select “Clean Up Old Items…” to open archive setting pop-up.
Click on the “Browse” button and choose your archive file location. This will help to pull the emails from your archive file to “Archive” folder and also you can archive the current items to the same old data file.
Accessing Emails in Outlook Web
The big advantage of Outlook is that you always do not need to use the app for accessing your emails. For personal access, you can login to Outlook web using your Microsoft account and access all the apps including Word and Excel. If your organization uses Outlook Web App (OWA), you can check the link under “File > Info” section of the Outlook app under “Account Settings” section. Using this link, you can anytime login and access Outlook emails from the browser.